What is a school management system? Why Institutes need it?

School Management Systems Plays an essential role in the current educational system. School authorities all over the world are engaged in a lot of day-to-day administrative and academic activities to manage and provide a better academic experience to students effectively. However, maintaining and keeping track of school administrative activities is not an easy process in the fast-growing world. It requires hard work and often it is time-consuming.

To better perform the school administrative activities of educational institute and to assure parents the real-time progress and security of their children, educational institutes utilizes School Management software nowadays. Such applications often offer many features that help to enhance the performance of schools with minimum efforts. School Management software does it by avoiding the manual paper works and automation of many academic and administrative activities. Now let us take a look at why institutes need to implement it.

Student Information

Attendance, homework, discipline, grades and achievements! Every information that is related to students can be easily accessed using a school management system. It helps teachers to quickly obtain information about students fast and easy reducing their workload. The student database in a school management system contains much information about students such as their Examination grades, Parental information, Medical history, details related to school fee, etc. Many School management system offers real-time information and announcements through SMS as well.

Parent Access

Parents play a crucial part in the child’s education. They are continuously involved in it. And it is necessary to keep them updated and notified about the progress of their child. Previously schools had to conduct parents meetings to keep update parents about the academic performance of their children. Parent meetings were time-consuming and many parents faced trouble attending meetings because of their work schedule, family issues, etc. With the introduction of School ERP software, parent notification becomes simple and straightforward. School ERP systems can notify parents about their children through mobile apps and SMS services etc. This way they are notified instantly, and it helps to keep updated about their child’s academic performance in real-time.

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Teacher Information

A school management system not only gives information about students. It can provide real-time information about teachers activities also. School administrators can access a particular teachers class schedule, daily reports of the teacher, etc. With the Help of artificial intelligence school management systems can even monitor the performance of teachers and give real-time suggestions to improve the teaching quality. It also provides a dedicated portal for teachers making it easier for them to find all the information related to students and school activities.

SMS and Real-time app notifications

The communication between teachers and parents is an essential factor in a student’s academic success. Introduction of school management systems ensured the real-time interaction between teachers and students through SMS messages and live chats. Every school management system has a dedicated parents portal. Parents can use the portal to communicate with teachers and school authorities through text messaging, voice chats or emails.  Notification regarding important school announcements like teacher’s day, annual day, the cultural day also can be notified to everyone using bulk SMS/chats. This will save the time of school administrators for making individual calls to every parent.

Attendance Management

An attendance management system is an essential feature of school ERP software. The attendance management system offered in school ERP systems replaces the old and time-consuming paper-based attendance systems. By using RFID school management systems, taking attendance became faster and more comfortable. Such attendance management systems ensure foolproof attendance records and eliminate the possibility of proxy attendance.

Report Cards

Report cards represent the hard work of a student. The paper-based report cards may take hours to prepare for each student. A school management system help streamline the process of generation of reports cards with an interactive GUI. With the already available information on students performance and grade in the database, the report card may take only a few seconds to generate. Teachers can review and edit the information at any time if needed before printing the report cards.

Fee Management and Online Payment

Collecting the fee from students is always a hectic process. School management systems make it possible for parents to pay their child’s school fee online using their debit/credit cards. The software can generate receipts for all the incoming payments within no time. This makes the entire school fee payment method so convenient and easy.

Many school management systems also offer more features like library management system, examination management system, admission management, etc. Automation of these process makes the school administration effortless thereby ensuring the smooth functioning of the school.

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